Summary:  

The ideal candidate will ensure that all company documents, both physical and digital, are stored, updated, and distributed efficiently, maintaining accuracy and confidentiality at all times. As a Document Controller, you will collaborate closely with internal teams, manage documents, and prepare reports to support service supervisor & breakdown team with ongoing projects. You will play a key role in ensuring that technical documents, equipment records, and other critical records are handled with precision and care.


Key Responsibilities:

  • Copy, scan, and store documents (Hard & Soft Copy) to ensure easy access and proper archiving to all.
  • Check for accuracy and ensure all documents, including maintenance records, are error-free and up-to-date without any fail.
  • Review and update equipment documents, such as manuals and workflows, ensuring their relevance and correctness with relevant colleagues & line manager.
  • Distribute equipment-related documents and copies to internal teams & line manager as without any fail.
  • File documents in both hard & soft formats, ensuring organized and secure records to access relevant team members & line manager.
  • Create document templates for future use with approval from line manager, facilitating efficiency in documentation processes.
  • Retrieve files as required by colleagues &/or management, ensuring swift and accurate access to documents even if you are on holidays, sick etc.
  • Manage the flow of documentation within the organization on daily bases, ensuring timely distribution and receipt of essential files with management.
  • Maintain confidentiality around sensitive information, including terms of agreements and proprietary documents.
  • Prepare ad-hoc reports on ongoing projects and documentation status, providing insights to management on daily bases.


Skills and Qualifications:

  • Proven work experience as a Document Controller or similar role.
  • Familiarity with document management systems and procedures.
  • Proficient in MS Office and document control software.
  • Strong attention to detail with excellent organizational skills.
  • Ability to maintain confidentiality and work with sensitive information.
  • Strong communication skills to interact with internal teams.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • A degree in administration, business, or a related field is preferred.
  • Certification in document control management is a plus.